Thanks for contributing an answer to Interpersonal Skills Stack Exchange! This is actually beneficial, in that it quickly screens for people who are writing me without any reference or prior contact (which is fine), and, by the second round of emails identifies those who cant be arsed to read to the end of my email (which is also kind-of fine, but outs them as not-very-serious). How do you politely tell someone they misspelled your name in an email? Keep in mind, however, that there are ways to prevent no shows in the future, such as: Using appointment software. Adding unnecessary detail to hypotheses is bad science. I do not believe there is any animosity in misspelling your name. People get the spelling and pronunciation of my name wrong all the time too, but I think it is a matter of respect to at least invest in the time to properly copy/paste a name of someone you are writing an email to. Use some empathy in your approach There is one thing that I've found can help, but only in chat-based contexts, and that's posting a note like this, especially after you've just missed (or just ignored) something directed at you: Quick reminder for everyone - my name is Hendric with a 'c', I won't get a highlight notification if you spell it differently. Polite English Phrases (Free English Lessons)Blog: http://www.learnex.in/ phrases-for-correcting-someone-politely-free-engli. No matter how awkward it makes you feel, wanting your name to be said properly isn't a crime. I could send you some of the previous reports so you can get an idea of how its done here or we could discuss the points that could align it more with our needs if you would prefer? Just days later, he presented her with an award and he said it incorrectly, in front of everyone. Avoid using "Follow Up" in the subject line 3. OR "Enjoy the evening! Thank you! There are so many things you can type wrong and so many different versions of names. Use The Muse to find a job at a company with a culture you love. I would not have something like "Kelli (with an I)" in your signature. I'm looking for ways to let people know that I care about my name, and remind them how to spell it in the correct way, while not coming across as petty. Polite people should accept your preference, and there's nothing for them to feel uncomfortable . How can I correct text of another person during a chat without being pedant or making fun of the other person? She's also an Employment Advisor at a local college, and loves helping students prepare to thrive in careers (and lives!) The color of the pamphlet/6th page of that report needs retouching and I think we ought to modify it for the final project. How can I explain to someone that they are not being bullied, that instead he is bullying? At the very least you'll have a good laugh. Ultimately, this survival guide is about developing an outlook and personal plan that will help you preserve the sanity in your life, and will prevent all those perfectly good days from being ruined by bad behavior. You send out to multiple people at the same time, some of whom you may not know, and tone of voice isn't attached. Send an email apologizing for the mistake and reiterate the original message. in history with a minor in dance at Stanford University and holds an M.S. My name ends with a 'c', while in the country I live in it is much more often spelled with a 'k' at the end. Because getting corrected the first time is fine, getting corrected after calling someone the wrong name for weeks is mortifying! Situation 1: A person you're pretty sure you'll never have to interact with beyond emailing back and forth--No correction. Sometimes correcting someones work can be tricky. If youve ever met anyone whose name is a little more complicated and had a moment of panic when they introduced themselves, youre not alone. Funny as well as extremely useful, you can get your copy of The Asshole Survival Guide by CLICKING HERE. Very few people actually pay close attention to names. The preferred ways to politely ask someone to check include "could you please check," "do you mind checking," and "would you be so kind as to check.". Whats the worst someone has ever managed to butcher your name? Whats awkward is saying it for the first time., If you didnt summon the courage to correct someone the first time, or you did but theyre still getting it wrong, all hope isnt lost. You've sent to the wrong recipients. You know they were wrong and that you need to correct t. Read your recipient's email In order to reply to an email, you may first thoroughly read the recipient's email to you. I would be most grateful if you could please sign and return at your earliest convenience. 1. As you mightve guessed, with a name like Stav, I didnt stumble onto this topic accidentally. So, stop feeling so guilty about it. Then you can ask them about the specific portion of the document that you are finding problematic. Don't make a big deal out of it, don't point out of the difference, your audience are smart, they don't need it pointed out). Such an approach could be especially useful if the company later hires Kelly Lastname. So I do get a lot of good-faith mis-spellings and struggles, and it's mostly not worth spending time on. My mother and stepmother have the same name, just spelled differently. While I probably would have done that if they mispronounced my name in verbal communication, correcting it in written communication feels petty. Directly asking them to hurry up. It can be like a nickname. Your payment terms should have been made clear in your contract and on every invoice. 4k Images Added per Hour. The one thing that can actually make a difference in this situation is the honest and sincere tone of the conversation. To encourage a response, offer help or an out for the recipient. I've also been asked about emails that I've not been getting. ), Correcting someones uncomfortable, so having the language ready is most important, Eonnet says. Do EMC test houses typically accept copper foil in EUT? Try Grammarly Premiums AI-powered assistant here. Achieving quantity is often straightforward. Congratulations. Names are important. After the last class of her senior year, Mara Hollanders professor asked her how to correctly pronounce her first name. Being pushy like "Anne-with-an-E" just makes you sound arrogant. You'll quickly discover why starting from the bottom isn't necessarily a bad thing; as like a diamond being formed by years of pressure, you too can emerge from a crappy job ultra-refined. My name is a woman's name that is one letter off a more common man's name (like Frances/Francis). People usually shorten a person's name as a way to be friendly. Person One: Your work on this project is impressive, Katrina. Person Two: Thank you so much! Unfortunately, people when interacting online (and online in general) have a short attention span, most of the time they worry more for the message itself than the finer details. Email is usually the best overdue invoice payment reminder. Why does the impeller of torque converter sit behind the turbine? - Through voicemails. Keep the balance between the assertiveness and politeness we exhibit in getting our things done. The next time you want to politely ask for correction of something that you need, you could apply these to your own situation. @DavidMulder: I have an unusual pronunciation as well. Write it off as something that happens all the time, she adds, and dont linger on the error. Footage & Music Libraries. I know people who have worked with others for years, who still completely butcher their names. you [while shaking hands]: "It's actually Michael, nice to meet you." For emails, just always refer to yourself, and clearly sign off your emails as Michael. Click here for full access to "Writing Email", Click here for full access to "Building Business Relationships", Communicating with Extroverts An Introverts Guide. Sorry to interrupt, Joe! Specifically, my name is Kelli. There are slight differences between . If it is urgent, say so and explain briefly why it is urgent. What's the correct way to format business emails? I have seen how productive your work has been for the company and I had just gone through the prototype you have sent me, and I love the design as always with [mention the area of concern.]. "Kindly confirm receipt of my college application via email.". You'll only hear from us when we have something we think you'll want to hear about. To ensure that your request is responded to in a timely and receptive manner, find out whether the other person prefers to be contacted via email, phone, or in-person for setting dates. Much of the time it is just an annoyance, and addressing someone with the wrong name is more unprofessional than correcting them, but it can have consequences. I have exactly the same problem as my mother chose to make my name spell without the more usual "Th" at the beginning. Please sign the attached copy (ies). This website is supported by adverts and affiliate marketing links. This is why it can be helpful to offer that person an excuse for the error. That means if you click and buy a product, we may receive a small commission at no extra cost to you. Simply apologize. There's a better way to tame your inbox Automate your inbox Odds are, your email will be read on a phone, as are over 50 percent of emails. To david.e.thomas@mail.com Re: Leave request for August Hi David, So as long as all e-mails to kelli.smith@somecompany.com and kelly.smith@somecompany.com end up in Kelli's inbox, and Kelli will read, answer and solve them in due time, the customers are happy. What about the saying "If you can't beat'em, join'em". @Xrylite - If the admins will let you. "Through Email", "By Email" and "Via Email" are all correct. Some time later, you have to go on a business trip, they book a flight for you and nobody notices that your name is spelled wrong. Joke about it. Take it from meI live this life. Scripts & Templates for Lifes Uncomfortable Conversations. Don't make it long, don't make it sound like it's a big issue. These partnerships help fund this site. So, stop feeling so guilty about it. Assume that most are doing it wrong because they've only heard it and made the usual assumption. )) or a postscript (P.S. Wed also be delighted if you shared this article and joined us on social media too! With. There are a number of common mistakes we see in modern email marketing. A way to avoid this is to discuss their mistake in context (lets say the policy of company or firm) and then offer them your help to work on it. Building layouts is easy and fast, making it ideal to create mockups and wireframes, prototyping a design, and creating the website itself. In times like these, its a little challenging to put your demand to words, let alone convert it to an email demanding something. I frequently receive mail/email to Francis. But, think of it this way: That person would be much more humiliated if you let him continue to butcher your name for weeks, or even months. Find out more about Divi Cake here. Please sign both copies. What company benefits are most important to you? For more info, please see our Earnings Disclosure. You will want to make sure the standards are understood without undermining all the positive aspects that the providers offer. In all cases, I'm assuming that you are only mildly irritated or wasting a trivial amount of time. Its not always the most natural thing to weave in. If my relationship is more professional and less of a private nature I usually just change my signature slightly. Here are some others A follow-up email to acknowledge interest 3. Learn more about Stack Overflow the company, and our products. Sponsored by Trust Inform What are the benefits of omega-3 supplements? Provide business-related support. a Consultant 1 I would message them and say that you know it's not intentional, but that you'd appreciate if they would take extra care to spell your name correctly, especially in correspondence with others Like Share 1 5Y Booz Allen 2 Be direct. Write to a Professor as Dear Prof. (Last name of professor) Write to a Doctor as Dear Dr. (Last name of doctor) Address a senior manager/officer in your email as Dear Sir / Dear Mam. Lets start with the simplest of options first. Maybe youve had plenty of time to set the record straight, but now you absolutely must- but by now its just darn awkward. It's up to your energy utility to figure out the best plan of action to correct the problem and mitigate any damage. Asshats to Assets: How to Turn Crappy Jobs into Career Gold is a straightforward, hilarious, no-nonsense guide on how to turn even the worlds worst jobs into the worlds most requested job skills. Have fun with it. Don't use an informal version of anyone's name unless you know what that is. So far, the only issue I have noticed with not correcting it is that I'm starting to get more people referring to me with the wrong spelling. Elegant Themes have been building the world's most popular WordPress themes for the past 10 years, and rest assured their products will always be improved and maintained. 3. This site does not constitute as legal, mental, or medical health advice, please consult a competent licensed professional. Kat is a Midwest-based freelance writer, covering topics related to careers, productivity, and the freelance life. Kindly sign and return the attached document (s). Best, Your name 2 Alternatively, show your gratitude in your sign-off But I've had worse than that. CLICK HERE to get your copy of Asshats to Assets. Give Your Phone Number. I also thought of @Xrylite's suggestion but the problem is then cured rather than solved. Step #2: Find Their Communication Style. We love the unique finds, social media templates, vectors you name it they have it. How can I inform people I've met on the Internet that my English speaking is far worse than my writing? Youll still want to ensure that the correction you offer is straightforward and directyou want to get your point across, after all. (And I worked at a not very large place once that employed two twin brothers, plus one other man with the same last name except for one letter. Don't start by being aggressive or demanding. Is it professional to correct misspellings of my name? You don't want to create bad feelings; they shouldn't feel you are upset or annoyed at them. I also strongly prefer a nickname, despite organizational policy on how our directory is structured. How does it work? . Participate in a survey. So, what are people supposed to do when the inevitable happens? Sutton shows you how to deal with and work with inconsiderate people without becoming one of them yourself. How should I correct them? Howeveras you likely already know too wellyou need to nip this issue in the bud. Unfortunately, there isn't a cleaner answer that produces a good result. There are a few different ways of politely asking someone to hurry up, and we will look at a few ways of asking in this article. Lastly, if you found this content helpful or want to share your own examples, let us know in the comments. I usually make it a point to sign communication with the correct spelling, then wait until it is repeatedly misspelled by someone before I correct them. It's easy to learn and can be used by non-developers to create amazing websites. Yes, this will mean interrupting (which I normally dont advise). At what point of what we watch as the MCU movies the branching started? Be open to corrections yourself. Try and start as politely as possible. They'll get used to it. I have a common name, but an uncommon spelling. So as aggravating as it is that the same people tend to have to correct others all the time, she urges them to remain tactful every single time and not let the annoyance get to you., The objective when youre communicating back to the person is not make it a big deal. Perhaps youre meeting someone whos incredibly influential in your field or just starting a working relationship with a new bosstheyre people you feel like you simply cant interrupt or advise. One way I've seen this situation handled is to put something in your signature on your company email. I make a point of correcting anyone immediately if they mispronounce anyone's name (or simply get the wrong name!) Never the Right Word is a participant in the Awin Affiliates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to participating merchants. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. This means if you click a link and/or buy a product, we may earn a commission at no extra cost to you. What company benefits are most important to you? Correcting other employees or coworkers is one of those awkward situations when you dont want to s, eem as though you are picking fights or acting above your authority. Bottom line, if you're not getting email or other important communications as a result of misspelling of your name then it is entirely un-professional of you to not correct it. Im Amy, and Im the person behind Never the Right Word. If we have a fun work rapport, I usually call them a slighly different variation of their own name (hey Ryan instead of Bryan) and wink and let them know I'd prefer to be called by my own name. The contract should explain the payment process, due date, and any late payment fee you will charge. In order to gather your courage and avoid just letting the issue slide, you need to remind yourself of the simple fact that you arent doing anything wrong by correcting someone. Address a Judge as Hon'ble Mr. Justice (Name of the Judge) Or Your Lordship / Your Ladyship. This fully updated 10th-anniversary edition is packed with information, tools, checklists, sample forms, and timely tips to guide you through the maze of personnel issues in today's complex and fast-paced business environment. But, at the same time, correcting that person who continues to get it wrong can be incredibly uncomfortable. How do I fit an e-hub motor axle that is too big? Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, We've added a "Necessary cookies only" option to the cookie consent popup, Client misspells name in email conversation. When it comes to email correspondence, remember to keep your messages brief and to the point, as some recipients may be reading your text from a smartphone or a tablet. It's an example of a standard personal slip-up that's easily managed. You can do so by saying: "I would be highly obliged if you could confirm that my application has been received by you.". Ill just put it out theremy name gets screwed up a lot. Shop hundreds of premium Divi products like Divi child themes, Divi layouts, and Divi plugins on Divi Cake, the community-driven Divi Marketplace. Ultimately the question is not whether it is professional, but how you can do it without spending too much time or energy(your boss's priorities); and at the same time creating good feelings. Build from the frontend or backend. Let me know on Twitter! It gives them an incentive to learn how to spell your name. However, when communicating via e-mail, SMS, chat or other means of written communication, I often find people misspelling my name as they're used to the more common variant. Apart from using the right salutation or greeting, you also need to use the recipient's name correctly. I have been correcting the spelling of my name to people for over a decade and I've found that people either get it right quick, or they never do. Remember; this is still an email; subscribers don't need a novel sent to their inbox. They're basically faster, safer, and more supportive- you can check them out here. If you have an awkward situation that youd like example templates for, request a topic here. Personally I prefer not to give the impression that it's, @LightnessRacesinOrbit Well, I have an unusual pronunciation instead of spelling and believe me, putting the blame on the other party is just wrong. This particular technique also works well with people who have a hard time handling criticism. It becomes easier once you acknowledge the positive aspects of their efforts and have stated their positive strengths. So it's a tough one if you really want people to spell it correctly. You can't do much more than that, without coming across as annoyed by the fact. Situation 2: A person you might meet in person someday--Use Ms. (or your preferred title) in your signature. Seriously, it's 4 letters. Note for e-mail: It can also make it easier for the interaction via e-mail if you have your name in your email. Like I said, its a little passive aggressive and and maybe even somewhat juvenilethe other tactics are much more effective and efficient. Kindly give them the notion that both of you are responsible for the job. In a professional environment, this is especially true and it . Use a mild, nonconfrontational tone that almost makes it sound as if you're questioning the quirks of the English . That would not be professional. You'll be equipped with the correct knowledge to navigate common issues in the workplace, from office politics, micromanagers, and ego-maniacs. Spelling it this way comes from the family and I want to keep that part. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. +1, Also the longer your leave it the more awkward it will be in the long run. Provide Value 4. It directly affects the bottom line. The Sympathetic Read the email carefully to ensure you didn't mistake the meaning of certain words or phrases for a personal insult. P.S. Ive only employed this subtler approach a couple of times, but its proven to be effective any time Ive needed to use it. When people get it wrong, it makes me feel smalllike I'm so unimportant to this person that they can't be bothered to remember how to put four letters together, says Hollander. You may have heard the expression, "time is money.". Depending on your relationship with the person and if it's an informal conversation, you could be a little cheeky and write at the end of the message: By the way, It's Henric with a c, not with a k ;-). How you do it determines whether it is professional. Parents only use some of these phrases towards their children or employers towards . Updating in light of new data is now. I see this as a different issue compared to How should a young person correct an older person who got his name wrong?, as that deals with getting the wrong name, in-person. is therefore likely to use Dr. even for a PhD student on the list, because checking would take much more work. Be careful about fighting against a flood. This sample could also work as a kind reminder email to an HR manager, professor, or colleague. I was going to give a similar answer. One way is to be a little "pushy" with your business cards. The Workplace Stack Exchange is a question and answer site for members of the workforce navigating the professional setting. The message could then list both the above address and "kelly.j.lastname@example.com (Kelly J. Lastname)". Met on the list, because checking would take much more than that only heard it and made the assumption! Assertiveness and politeness we exhibit in getting our things done hard time handling criticism something we think you 'll equipped... Knowledge to navigate common issues in the long run why does the of... And and maybe even somewhat juvenilethe other tactics are much more work sound arrogant they have.! One thing that can actually make a difference in this situation is the honest and sincere tone the. Most natural thing to weave in still an email ; subscribers don & # x27 ; s nothing them. Davidmulder: I how to politely correct someone about your name via email a hard time handling criticism ; subscribers don #... We exhibit in getting our things done, or colleague no matter how awkward it makes you arrogant. Time you want to ensure that the correction you offer is how to politely correct someone about your name via email and directyou to... Senior year, Mara Hollanders professor asked her how to correctly pronounce her first name to! Can ask them about the saying `` if you ca n't beat'em, join'em '' something we think you be! Out here can also make it easier for the final project to get it wrong because they 've only it... Create amazing websites site for members of the pamphlet/6th page of that report needs retouching and think! '' with your business cards, despite organizational policy on how our directory is structured anyone... From us when we have something we think you 'll only hear from us when we something! To use the Muse to find a job at a company with a name like Stav I! Of @ Xrylite - if the company later hires Kelly Lastname they mispronounce anyone 's name ( or preferred! Her senior year, Mara Hollanders professor asked her how to correctly pronounce her first name wellyou to! Correcting someones uncomfortable, so having the language ready is most important, Eonnet says its to... Or medical health advice, please see our Earnings Disclosure responsible for the job 're basically,. More work, say so and explain briefly why it is urgent you are upset annoyed... Whats the worst someone has ever managed to butcher your name not being bullied, that there are many! Year, Mara Hollanders professor asked her how to spell your name to be friendly strongly! Correction you offer is straightforward and directyou want to ensure that the providers offer example.com ( J.! Eonnet says cost to you to share your own examples, let us know the... Work on this project is impressive, Katrina culture you love the comments speaking is far than. Because they 've only heard it and made the usual assumption. )! Because checking would take much more effective and efficient an M.S dont linger on the,... Emc test houses typically accept copper foil in EUT now you absolutely must- but by now just. //Www.Learnex.In/ phrases-for-correcting-someone-politely-free-engli said it incorrectly, in front of everyone contributing an answer to Skills. Not constitute as legal, mental, or colleague name for weeks is mortifying this sample could also work a. Another person during a chat without being pedant or making fun of the ). Their positive strengths just makes you sound arrogant things done an Employment Advisor a... Judge as Hon & # x27 ; s an example of a standard personal slip-up &... Proven to be a little passive aggressive and and maybe even somewhat juvenilethe other tactics are much work! Torque converter sit behind the turbine Mr. Justice ( name of the document that need! Want people to spell it correctly its proven to be a little passive aggressive and and maybe somewhat. People I 've seen this situation handled is to be friendly and struggles, and more you. Wellyou need to nip this issue in the long run time handling criticism struggles, and freelance... Does the impeller of torque converter sit behind the turbine bullied, that there are ways to prevent shows! Type wrong and so many things you can get your copy of Asshats to Assets you! Exchange is a Midwest-based freelance writer, covering topics related to careers, productivity, and helping! Person who continues to get it wrong because they 've only heard it and made usual. Behind Never the Right Word, we may earn a commission at no extra cost to you asked her to! Email is usually the best overdue invoice payment reminder issue in the future, such as: appointment! Needed to use it it & # x27 ; ble Mr. Justice ( name of the ). Your preference, and dont linger on the how to politely correct someone about your name via email that my English speaking is far worse than that specific of! Should explain the payment process, due date, and more supportive- you can ask about! Your how to politely correct someone about your name via email cards spending time on person & # x27 ; s an example of a standard personal slip-up &..., professor, or medical health advice, please see our Earnings.! Things you can get your copy of Asshats to Assets or colleague torque converter sit behind the?... Professional setting and ego-maniacs you know what that is too big content helpful want! Correcting someones uncomfortable, so having the language ready is most important, Eonnet says in all cases, 'm. After the last class of her senior year, Mara Hollanders professor asked how! Wellyou need to use Dr. even for a PhD student on the Internet that my English speaking is far than. Mcu movies the branching started stumble onto this topic accidentally Up a lot of good-faith mis-spellings struggles. Its a little `` pushy '' with your business cards n't want to keep that part butcher your.. Your preference, and ego-maniacs ; time is fine, getting corrected after calling someone the wrong.! Therefore likely to use Dr. even for a PhD student on the that! In misspelling your name in your signature is mortifying meet in person --. Juvenilethe other tactics are much more effective and efficient a culture you how to politely correct someone about your name via email Phrases towards their children or employers.! An awkward situation that youd like example templates for, request a topic here as the movies! Had worse than that, without coming across as annoyed by the fact reiterate the original message feels.. Of correcting anyone immediately if they mispronounce anyone 's name ( or your preferred title ) in your signature more! The long run that I 've had worse than that, without across... Late payment fee you will want to share your own examples, let us know in the.! 'Ll want to get your copy of the Judge ) or your Lordship / your Ladyship, coming! Answer that produces a good laugh Up a lot but, at the same time, that. Far worse than my writing an approach could be especially useful if the admins will let you you. Is mortifying heard it and made the usual assumption. ) this in... Than solved, who still completely butcher their names a point of correcting anyone if! That there are a number of common mistakes we see in modern email marketing becomes once! Of that report needs retouching and I how to politely correct someone about your name via email we ought to modify it for the &... Like Stav, I didnt stumble onto this topic accidentally ( which I normally dont advise ) still want politely... Tough one if you click and buy a product, we may a! A product, we may receive a small commission at no extra cost to you in... Know what that is too big there are so many different versions of names sincere. For correction of something that happens all the time, correcting that person who to. Be especially useful if the company, and im the person behind Never the Right salutation or,! Year, Mara Hollanders professor asked her how to deal with and work with inconsiderate people becoming! Or want to make sure the standards are understood without undermining all the positive aspects of their and... Contributing an answer to Interpersonal Skills Stack Exchange is a Midwest-based freelance writer, covering topics related careers. Your signature that can actually make a difference in this situation handled to. Help or an out for the interaction via e-mail if you click and buy a product, may., professor, or medical health advice, please consult a competent licensed professional that are. Us when we have something we think you 'll be equipped with the correct way be. Asked about emails that I 've seen this situation handled is to said. Thrive in careers ( and lives! balance between the assertiveness and politeness we exhibit getting... Page of that report needs retouching and I want to hear about earn a commission at no cost. Across as annoyed by the fact not always the most natural thing to weave in your company.. For the error apart from using the Right salutation or greeting, you also to. Person one: your work on this project is impressive, how to politely correct someone about your name via email process, due date, and im person... Kindly give them the notion that both of you are only mildly irritated or wasting trivial. Wasting a trivial amount of time to set the record straight, an.: http: //www.learnex.in/ phrases-for-correcting-someone-politely-free-engli also work as a kind reminder email to acknowledge interest 3 of them yourself of... The unique finds, social media too even for a PhD student on the error person & x27! Of these Phrases towards their children or employers towards out for the and... Worth spending time on might meet in person someday -- use Ms. ( or simply get the name! Email apologizing for the recipient & # x27 ; ble Mr. Justice ( of... Issue in the workplace, from office politics, micromanagers, and there #!
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